The Big 3 – Starting Out In Private Practice

Mar
22
2011

Last month, probation officer Shawn Williamson in Utah, wrote an email asking me for “general lessons learned” that I can pass on to a new counselor.  These are the first three things that come to mind.Image of Plant New Life

Start Small. In all the ways that you can start, start small.  Buy 250 business cards, not 2000.  (You’ll change your mind about how they should look.)  Rent office space 1-2 days each week.  (You won’t use that office 7 days a week for a long, long time.)  Limit your networking to one organization, join a committee, and work it! (Rather than joining 5 and wearing yourself out.)

Get the idea?  Start small and focus.  Be exactly who you are.  And, excel at it.  No one else can do you like you!

Think Big. And, I mean really BIG!   Create that vision of who you want to be and what you want to be doing 20 years from now.  Feel the power and influence . . . the difference that you want to be making 20 years from now.  Don’t skimp on this part.  It matters.  It’s your road map for how you get there one small step at a time.

Adapt Quickly. It’s key to staying viable and successful in private practice.  Stay alert to the changes in your community so that you can anticipate the needs of your clientele.  One of the best things about being small is that you can be nimble – offering a new service, creating a new product, or responding immediately to an unmet need.  Take advantage of your small size to find and seize the opportunities in the marketplace.  There are clients out there just waiting for your unique skills!

Can you think of other ways to start small, think big, and adapt quickly?  If so, I hope you will share them with us here!

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“Yes, But . . .” And Just A Little Venting

Jul
8
2010

I’m not really sure how well this post is going to over with you guys but I just want to vent . . . .Image of Bad Hair Day

I went to lunch this week with a colleague who has just recently ventured into private practice and, truthfully, he’s having a really hard time getting that first client.  You can relate, right?  You either are right there with him starting your own practice or you remember when you were back there hustling trying to get that phone to ring.  It’s a hurdle for all of us to get that first warm body in the office . . . and it feels like it’s never going to happen . . . until it does.

So Jason and I are dining in this great little Japanese restaurant and the conversation goes like this . . . .

JasonI’m starving to death!  I still don’t have a client yet.  And, I don’t know what to do!

MeWhat have you tried?

JasonWell, I’ve sent out my business cards and brochures to treatment facilities and I’m showing up at networking events every month.  I’ve been meeting therapists and community providers.  I’m reading books on marketing and how to get clients.  I’ve joined the Board of a local non-profit and I’m offering my services at a reduced rate.

MeWow! That sounds like a lot of work!  Are you getting any referrals?  Are clients finding you?

JasonOh, sure!  I’m getting 4 – 5  phone calls from potential clients each week but not one is making an appointment.

Me:  (So I have a hunch that one of the things that Jason is doing is keeping The Secret That You Absolutely Must Tell.)  So Jason, it sounds like your referral sources don’t really understand who you want to work with.  They are sending you unqualified referrals.

JasonOh, no!  They know exactly who I work with!  I’ve been very clear that I work with XYZ.  It’s on my brochures and my business cards and that’s exactly how I introduce myself when I’m networking.

Me: Well, then, let’s look at how the conversation goes on the phone.  What do you say when your potential client calls?

JasonOh, I’m very personable!  You know me . . . I can talk to anybody!  I tell them what my credentials are and what I offer – individual therapy for XYZ.  Then I ask them if they have any questions and if they want to book an appointment.

MeOK, Jason, so those are important things to cover but there might be a better way to cover them.  What I’ve found to be useful is . . . . (This is where I’m telling him about my 98% conversion rate to booked appointments and what my process is.)

Jason:  (And, THIS is the response I got.)  Yes, but . . . that takes up too much of my time to go through all of that and anyway, it’s all in my disclosure statement. . . . Anyway, I’m really great at marketing but I’m not getting any appointments booked. Blah, blah, blah.

Well, Jason says that he knows all about marketing but I’m not so sure he knows much about how to make a sale.  After all, if he did, he would be speaking the language of his potential clients, booking appointments with them, and seeing clients in his private practice.  Instead, he’s busy telling me how much he knows about marketing.  He’s not interested in learning how successful therapists do those things.  And, I’m not interested in telling him.

There!  I’ve said it! And, I’m feeling better already!

Back in May I wrote a post telling you The Secret that You Absolutely Must Tell.  So today, I’m telling you that it’s also important to tell who you absolutely do not want to work with

For me, that’s Yes-ButtersSo, I’m wondering who is it for you that you absolutely do NOT want to work with?


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Business Cards For Graduate Students

Jun
14
2010

David from Longmont, Colorado wrote  . . .Image of Red Question Mark

Tamara, I attended your workshop at the Colorado Counseling Association‘s Spring Workshop, The In’s and Out’s of Private Practice. Thanks so much for being so generous with your information!  I remember you encouraging graduate students to go ahead and get business cards.  I am a graduate student and don’t really know what I need to put on my business card before I graduate next year.  Can you help me out?”

Hi, David!  Thanks for attending our workshop.  I really enjoyed working with you guys!  Here’s a link to an earlier post on business cards.  For a graduate student, I would suggest that you include:

  • Your legal name;
  • All forms of contact information that you are comfortable sharing;
  • A statement indicating the graduate program that you are attending – something like “Masters student, University of North Texas, graduating 2012″; and,
  • You might also want to include 1-3 areas of special interest.

Once you get your business cards, pass them out liberally. They are your least expensive form of advertising and will help your colleagues and professors remember you years later.



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What They’re Saying . . . About 2009 Annual Series Of Private Practice from the Inside Out

Dec
16
2009

I just realized that many of you are asking about what’s happening in the 2009 Annual Series of Private Practice from the Inside Out and I haven’t been very good about letting you know.  Here’s what they’re saying after our last session . . . .

It was really good for me to look at my low confidence and speak it out loud.”

Direct feedback on my business cards and brochures was the best part about our class today.  It took the concepts we had talked about and it made them practical, usable and real.”

“My energy and excitement continues to grow as we talk about (and as I write / journal about) building our practices.”

“I am encouraged and motivated to do get my business cards made . . . and to create the language I want to use for my business.”

If you are interested in joining me for the 2010 Annual Series of Private Practice from the Inside Out, drop me an email back channel and I’ll put you on my tickler list!

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The Cheapest Marketing Tool You Must Have

Oct
12
2009

If you still haven’t taken the time to have a business card made for yourself, then you are making a big BIG mistake.

Here’s two things that you really need to know . . . .  Your cheapest form of marketing is a great business card. They can cost you as little as six dollars for 250 at an on line printing service like VistaPrint or they can cost you as much as several hundred dollars for 1000 from a local printer like Maverick Press in Littleton, Colorado.   Your design, choice of paper and quantity ordered factor in to your final costs but any way you figure it, your business card is your least expensive marketing cost and is the most versatile tool you will use.

The second thing you need to know about your business card is that once you hand it over to another professional and leave the premises, it serves as a reminder of who you are and how to reach you. Think about it . . . .  I told you about that old adage “last in, first out.”  That means that if your business card keeps your name in front of other professionals’ eyes last, then your name is the one that is likely to be recalled when they are ready to call with a referral.  Last in, first out.

And, here’s one more thing you need to know about having a business card.  It’s the professional thing to do.  No CEO, no professional, and no office manager is going to refer clients to you until you take yourself seriously enough to get decent business card. Think about it. . . .  Having a business card implies that you are serious about your professional services. . . . It implies that you have some degree of stability i.e. your address, website, and phone number aren’t changing daily. . . .  And, it implies that you have something of value to offer.

Still putting off getting that business card? P-L-E-A-S-E!  What’s keeping you from taking that step?  Let me know and I’ll be happy to nudge you along!

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