Archive for the tag 'Appointments'

“Yes, But . . .” And Just A Little Venting

Published under Referrals

I’m not really sure how well this post is going to over with you guys but I just want to vent . . . .Image of Bad Hair Day

I went to lunch this week with a colleague who has just recently ventured into private practice and, truthfully, he’s having a really hard time getting that first client.  You can relate, right?  You either are right there with him starting your own practice or you remember when you were back there hustling trying to get that phone to ring.  It’s a hurdle for all of us to get that first warm body in the office . . . and it feels like it’s never going to happen . . . until it does.

So Jason and I are dining in this great little Japanese restaurant and the conversation goes like this . . . .

JasonI’m starving to death!  I still don’t have a client yet.  And, I don’t know what to do!

MeWhat have you tried?

JasonWell, I’ve sent out my business cards and brochures to treatment facilities and I’m showing up at networking events every month.  I’ve been meeting therapists and community providers.  I’m reading books on marketing and how to get clients.  I’ve joined the Board of a local non-profit and I’m offering my services at a reduced rate.

MeWow! That sounds like a lot of work!  Are you getting any referrals?  Are clients finding you?

JasonOh, sure!  I’m getting 4 – 5  phone calls from potential clients each week but not one is making an appointment.

Me:  (So I have a hunch that one of the things that Jason is doing is keeping The Secret That You Absolutely Must Tell.)  So Jason, it sounds like your referral sources don’t really understand who you want to work with.  They are sending you unqualified referrals.

JasonOh, no!  They know exactly who I work with!  I’ve been very clear that I work with XYZ.  It’s on my brochures and my business cards and that’s exactly how I introduce myself when I’m networking.

Me: Well, then, let’s look at how the conversation goes on the phone.  What do you say when your potential client calls?

JasonOh, I’m very personable!  You know me . . . I can talk to anybody!  I tell them what my credentials are and what I offer – individual therapy for XYZ.  Then I ask them if they have any questions and if they want to book an appointment.

MeOK, Jason, so those are important things to cover but there might be a better way to cover them.  What I’ve found to be useful is . . . . (This is where I’m telling him about my 98% conversion rate to booked appointments and what my process is.)

Jason:  (And, THIS is the response I got.)  Yes, but . . . that takes up too much of my time to go through all of that and anyway, it’s all in my disclosure statement. . . . Anyway, I’m really great at marketing but I’m not getting any appointments booked. Blah, blah, blah.

Well, Jason says that he knows all about marketing but I’m not so sure he knows much about how to make a sale.  After all, if he did, he would be speaking the language of his potential clients, booking appointments with them, and seeing clients in his private practice.  Instead, he’s busy telling me how much he knows about marketing.  He’s not interested in learning how successful therapists do those things.  And, I’m not interested in telling him.

There!  I’ve said it! And, I’m feeling better already!

Back in May I wrote a post telling you The Secret that You Absolutely Must Tell.  So today, I’m telling you that it’s also important to tell who you absolutely do not want to work with

For me, that’s Yes-ButtersSo, I’m wondering who is it for you that you absolutely do NOT want to work with?


Enhanced by Zemanta

































4 comments so far

What Is Your Cancellation Policy?

Published under Money Matters, Time, Write / Writing

Have you given any thought to your cancellation policy?  If not, you should. Cancellation policies provide clarity for your clients and reinforce professional courtesy and boundaries for you.

It is common for mental health professionals to require a 24-48 hour notice for clients to cancel a scheduled appointment.  Under such a policy, the client who fails to give appropriate notice for canceling an appointment typically pays the therapist’s usual and customary fee.  Therapists who implement this type of policy often stipulate exceptions for emergencies and illness.

Cancelled by Paul G.

"Cancelled" by Paul G.

My cancellation policy reads as follows:  “  A cancelled appointment delays our work.  When you must cancel, please give me at least 24 hours notice.  I am rarely able to fill a cancelled session unless I know at least 24 hours in advance.  In you are unable to provide at least 24 hours notice when you cancel, you will be charged the full fee for your session unless I am able to fill it with another client.  (You should note that insurance companies do not typically reimburse for missed appointments.)  The only time I will waive this fee is in the event of serious or contagious illness or emergency.”

Should you decide to implement a cancellation policy in your practice, make sure that you include it in your written statement of disclosure.

5 comments so far

3 Minute Fix aka ‘Speed Shrinking’

Published under Time

Have you seen this article in the New York Times by Vincent Malozzi, Answers to Life’s Worries, in 3 Minute Bursts?  Once you read the article, drop back in and let me know what you think about this out-of-the-box idea.

4 comments so far

STILL Struggling In Your Private Practice?

Are you frustrated waiting for the phone to ring?

Clients still not calling for appointments?

Are you spinning your wheels trying to get clients in the door?

Are you ready to upgrade your practice into something that feeds your spirit?

If so, you may want to check out the 2009 Private Practice from the Inside Out Annual Series.

Deadline for 2009 Enrollment is Friday, October 16

Leave a Comment

A Tool For You! An Easy-To-Use Time Converter

Published under Time, Tools and Resources

Curioso Elemento El Tiempo by leoplus

"Curioso Elemento El Tiempo" by leoplus

If your work takes you across time zones (either physically or electronically),

check out this easy-to-use time converter to help you schedule your appointments and meetings accurately.

Got a better tool for converting across time zones?  Share it with us here!

2 comments so far